SUMMARY:  Manages the enrollment and withdrawal process for District high school students.  Responds to student record/transcript requests.  Reviews student cumulative folders and enters student’s data into the District’s computer system.

ESSENTIAL DUTIES & RESPONSIBILITIES:

• Oversees the enrollment and withdrawal process for high school students including the processing of record requests from within the district, from other districts and other entities
• Assists with class schedule changes and updates, class rosters and the graduation process
• Provides assistance to teachers and administrative staff
• Ensures compliance with the Uniform System of Financial Records, state statutes and district policies regarding all aspects of student enrollments, withdrawals and student records
• Serves as resource to auditors relating to student records, enrollments, withdrawals and the registration process; provides reports and other information as needed or requested
• Records and logs all changes in the student information system related to student registration; ensures the accuracy and integrity of data entered into student information system
• Processes requests for transcripts and student records and ensures compliance with deadlines for records requests
• Oversees the process of intra-district transfer of records
• Manages and organizes student records archives
• Updates student cumulative folders, ensuring accurate records are maintained
• Performs regular audits of student records to ensure accuracy of data contained within
• Performs general clerical tasks such as writing memos and letters, filing, and translating various department documents; prepares reports, forms, correspondence and certificates

KNOWLEDGE, SKILLS & ABILITIES:

• Ability to operate standard office equipment
• Knowledge of district software systems
• Knowledge of student record-keeping requirements
• Knowledge of Arizona records retention regulations
• Ability to operate a personal computer, learn and utilize appropriate software programs
• Ability to calculate amounts and percentages
• Ability to read and interpret documents such as procedure manuals and reports
• Ability to communicate effectively verbally and in writing
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations
• Ability to work cooperatively and courteously with staff, students, parents and community members
• • Knowledge of applicable Federal and State laws, district procedures and Board policies
  • Ability to handle confrontation and conflict without an emotional response

   

  QUALIFICATIONS & REQUIREMENTS:

  Education & Experience:

  • High school diploma or general education degree (GED)
  • Passing score of 70% or higher on Skill Check Assessments (Word,

                                Excel standard, Outlook standard and typing)

  • Bilingual ability in Spanish and English strongly preferred
  • One to three years experience and/or training in a school setting
  • Any equivalent combination of training, education and experience that meets minimum requirements